What can HR software do for my small business?

Can your business still afford to rely on Excel spreadsheets, Google Calendar, and Post-it notes for documenting your HR processes? Not if you want to stay compliant, organised and up to date.

In a small business, the owner or an office manager often sets aside time to handle people-related administrative tasks. While this can work well under normal circumstances, unplanned events can create significant challenges. Unexpected overtime or sudden staff absences trigger a cascade of administrative tasks that must be completed accurately and promptly. If these tasks are overlooked even once or twice, by the end of the month, your spreadsheets won’t add up, and you’ll find yourself relying on memory to reconstruct the numbers.

Relying solely on spreadsheets and post-it notes can quickly become overwhelming. The complexity of manual HR admin can consume valuable time that should be dedicated to growing your business.

What is HR software?

HR software alleviates administrative headaches by consolidating all your HR management, data, and tasks into one platform. It handles everything from absences and leave to expenses, payroll, performance, reporting, and more. With our cloud-based HR software, you can access your information anytime, anywhere, ensuring you stay on top of your HR responsibilities no matter where you are. What can HR software do for your small businesses?

Get time back

Time is always the biggest challenge in business. And the heaviest HR burden on small businesses is the time it takes to ensure admin is properly taken care of. This  ensures important information is being accurately recorded, personal records are being kept up to date, sickness and annual leave is being tracked, expenses processed, and employee questions dealt with promptly.

In a single swoop, the self-service and automation elements of HR software take away most of this burden. When all your people information lives in your HR software, employee queries are drastically reduced. Self-service means people don’t need to ask you how much holiday they have left or ‘please can you update their bank details’, they can simply log in and see for themselves.

It’s a game-changer – the system knows what your people’s assigned work patterns should be. It logs the change in the person’s employment file and performs all the required adjustments and calculations automatically, ensuring your records and payroll report reflects the new information. No more late-night HR spreadsheet wrangling. Hallelujah!

Unlock HR insights

What’s your headcount? Your employee turnover rate compared to last year? Sickness levels or Bradford Score? How much annual leave are you due to pay a leaver? When questions like this arise, you’re often in a scenario where you need answers, fast, which is precisely what our HR software is designed to provide in  just a few clicks.

HR data can give you some great insights on your business, help you identify trends and become more efficient where it counts. You want to see absence trends for the last year? Work out where your people are spending most of their time? View and manage holiday requests to make sure you have the manpower to deliver that big new contract?

With dedicated HR software, you can quickly combine and compare information to generate reports on any aspect of your business. Insights that would otherwise take hours to uncover are now at your fingertips within moments.

Boost accuracy

In 2017, when a young man in Ireland was incorrectly paid 20,000 euros by the business who’d employed him for two days as a temporary labourer, he saw it as a ‘gift from God’. Unfortunately for everyone, the money was gone before anyone spotted the mistake, resulting in a nasty hit to the employer’s bottom line, and a short prison stretch for the young man.

When you handle data manually, you’d have to enter it, update it, and transfer it, so the likelihood of a mistake is high. Replacing  spreadsheets in favour of HR software can significantly reduce the amount of manual data handling required to deliver HR and payroll.

Cut compliance at your own risk

Compliance is something businesses cannot afford to ignore. But as the requirements change and multiply every year, keeping track of requirements manually is a massive headache for a small business.

Are your processes up to date? Do your people need a training refresher on data protection? Are they aware of your health and safety practices and are those practices up to date?

Your HR software should remove the guesswork and last-minute panic from compliance, reminding you to renew or refresh important documents, and notifying you when important compliance deadlines are approaching.

The number of businesses running afoul of GDPR regulations has steadily increased in recent years. But with our HR software, you can also rest easy in the knowledge that your people’s personal information – a massive trove of highly sensitive personal data – is GDPR compliant and securely stored on a cloud server.

Build trust

HR and payroll mistakes and inaccuracies don’t just cost time and money, they erode the trust your people have in you as an employer. Good employees are increasingly difficult and costly to recruit, so it’s essential to ensure that their experience working for you is positive.

HR software allows small businesses to easily keep track of the things that matter  like regular performance reviews to make sure they’re progressing and developing how they want. Your HR software can automate tasks and remind you when they’re approaching, so your people can trust that you’ve got the details covered.